Document Management Specialists
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Also called: Business Records Manager · Certified Document Imaging Architect · Document Control Manager · Document Management Consultant · ECM Consultant (Enterprise Content Management Consultant) · Electronic Content Manager
Median pay (national)
$108,970
$52,650–$176,800 (10th–90th)
Employed (US)
439,380
BLS OEWS, May 2024
Outlook 2024–34
+8.2%
~31,300 openings/yr
Typical entry
Bachelor's degree
What the numbers say
Refit analysis ·Pay for document management specialists shows an unusually wide range: the top 10% earn $176,800 versus $52,650 at the bottom 10% — 3.4x. The median of $108,970 leaves roughly 62% of headroom to the 90th percentile, which is where seniority, specialization, and the skills below tend to pay off.
Refit analysis ·Employment is projected to change +8.2% from 2024 to 2034 — much faster than the 3% average for all occupations. Even so, BLS projects about 31,300 openings a year, mostly to replace workers who retire or change careers.
Refit analysis ·Where you work moves the number a lot. Across the 53 states with released data, Virgin Islands pays the most for this role (median $179,830, +65% vs the national median), while Puerto Rico sits lowest at $42,250 — a 326% spread for the same job title.
Refit analysis ·O*NET rates Reading Comprehension, Active Listening, Writing as the highest-importance skills here — so a resume aimed at this role should lead with evidence of those, not a generic skills list. On the tools side, O*NET flags Microsoft Excel, Microsoft Office software, Microsoft Outlook, Microsoft PowerPoint as in-demand technologies for this role.
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Top skills employers ask for
Ranked by O*NET importance for this occupation.
- Reading Comprehension
- Active Listening
- Writing
- Critical Thinking
- Monitoring
- Active Learning
- Speaking
- Learning Strategies
- Mathematics
- Science
What they actually do
Core O*NET tasks for this role.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
- Write, review, or execute plans for testing new or established document management systems.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
Tools & technology
- Microsoft Excel
- Microsoft Office software
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft SharePoint
- Microsoft Word
- Adobe InDesign
- Adobe Photoshop
- Apache Tomcat
- Autodesk AutoCAD
- Dassault Systemes SolidWorks
- Extensible markup language XML
- Google Analytics
- Hypertext markup language HTML
- IBM DB2
- IBM WebSphere MQ
Knowledge areas
- English Language
- Administration and Management
- Computers and Electronics
- Customer and Personal Service
- Administrative
- Law and Government
- Education and Training
- Sales and Marketing